Refund Deposits
Identifies canceled prepaid reservations eligible for refunds — and processes them.
What it does
Canceled prepaid reservations that are owed a refund are identified and processed automatically. Guests get their money back without calling twice, and your team stops working a refund queue one reservation at a time.
What your team gets
- Eligible refunds identified automatically
- Processing handled end to end
- About a minute per reservation, recovered
How it goes live
- 1
Talk to Sean
A 30-minute call to map the workflow: how it runs today and which systems and data it touches.
- 2
Get a fixed quote
A fixed monthly price and a go-live date, within one business day of the call.
- 3
Go live on your systems
It runs on the systems you already have. You create the access — and can revoke it in one click.
Why hotels say yes
You're giving a company access to your reservation systems. Every trust signal is built into the product itself.
You create the access, you can kill it
You make the accounts in your own systems, see our user in your own extranet, and revoke in one click. Access we're given — never access we take.
PCI DSS certified — card data treated like card data
Credentials vaulted, card numbers masked to the last four digits, processing data deleted within 24 hours, and a data-processing agreement signed before we touch anything.
A named person, always reachable
Automations run themselves, but you're never alone with a robot — one named contact, Sean Anderson, and a reply-time promise on every account.
More hotel automations
Teams that automate Refund Deposits often take these off their plate too. One call covers all of them.
Batch Deposits
Charges prepayment cards on reservations your PMS doesn't auto-charge.
OTA VCC Reconciliation
Daily reconciliation of OTA virtual-card transactions so no revenue slips through — money found, posted in OPERA, protected going forward.
OTA Reservation Processing
Automates OTA reservation setup end to end: routing, comments, alerts and VCC window switching.
Further reading
Stories and guides from hotel groups that automated this kind of work.
The Operational Tax Hotel Groups Don’t Realize They’re Paying
Repetitive daily tasks quietly consume thousands of hours across hotel portfolios. Where that hidden cost comes from.
Read on robosize.me ArticleHotel Staff Don’t Need to Work Harder, Just Smarter
Automation in hospitality is not about replacing people. It is about giving teams their time back.
Read on robosize.me Use caseTedious Financial Processes
Manual reconciliation, reporting chaos and legacy systems turn finance into a bottleneck. Automation brings accuracy, traceability and audit readiness.
Read on robosize.meThirty minutes with us. Months of manual work gone.
Bring the workflows that eat your team's time. You leave the call with a mapped process, a fixed quote and a go-live date — no slide decks, no discovery phase, no obligation.